News

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March Estates HOA Meeting

2025 Hartland Executive HOA (HEHA) Meeting Agenda

March 13, 2025, 7:00 p.m. at the clubhouse

March Executive HOA Meeting

2025 Hartland Executive HOA (HEHA) Meeting Agenda

March 18, 2025, 6:30 p.m. at the clubhouse

CALL TO ORDER

Housekeeping

Financial report

Reading decisions taken outside meetings into the record

Introduction of Victoria as our Executive Manger
Assignment of Officers: President - Keith Alexander, VP - Angela Duncan, Secretary - Grace Johnson, Treasurer - Bud Watson, Social - Karen Milligan
Attorney - Robert Ryan, consult on our liability insurance coverage
Streetlights & Existing Poles - getting estimates on repair vs replacement
Annual Executive residents meeting is set for March 18, 2025 @ 6:30 at the Hartland Clubhouse
Budget: Confirming with our accountant, Steve Salley. Will have budget available for our Executive residents at our annual meeting on March 18
Snow Removal: Getting final rates from Manuel Morales and will have a plan and contract in place for 2026
Entrance Christmas Decorations: Our 5-yr contract with Sharp’s has expired. We will decide if we will extend or seek new dids form different firms.
Dues: Late fees remain the same @ $50/month

Community Manager Report

Public comments, questions on Housekeeping.

New Business

Snow Removal 2025/26
Landscaping 2025
Road Maintenance

Public comments, questions on New Business.

NOTE: Although we don't expect last minute changes, please check the agenda on meeting day to confirm contents.

April HHA Meeting

2025 Hartland HOA (HHA) Meeting Agenda

April 14, 2025, 6:30 p.m. at the clubhouse

CALL TO ORDER

Housekeeping

Meeting minutes from prior meeting

Financial report

Reading decisions taken outside meetings into the record

Community Manager Report

Requests for exterior improvements

Public comments, questions on Housekeeping.

Old Business

Landscape Committee (Lyons)
Pay HOA (Davidson)

Public comments, questions on Old Business.

New Business

Discussion items from floor

Public comments, questions on New Business.

NOTE: Although we don't expect last minute changes, please check the agenda on meeting day to confirm contents.

Fines for Commercial Vehicles, Trailers

Deed restricted neighborhoods exist because their residents want to enjoy some level of consistency in the appearance of the homes and roads in the area. Hartland's Deeds of Restrictions, while not nearly as strict as many communities, do provide guidelines for homeowners to follow.

One of the most common concerns voiced to the HHA is about commercial vehicles and trailers being parked in the neighborhood overnight. To be clear, the complaints are not about vehicles parked on the street during the day while a contractor is working on your house; the complaints are about commercial trailers and trucks being left on the streets overnight or visible in driveways.

Despite numerous attempts to address these issues by other means, the Board has chosen to exercise section 7.1 of our Bylaws:

7.1 The Board shall have the power to adopt rules and regulations, policies and to impose reasonable fines, which if not paid within ten (10) calendar days, shall constitute a lien upon the property of the violating owner, and to suspend an owner's right to vote or to use the common area for violation of any duty imposed under the Deeds of Restrictions, these bylaws, or any rules and regulations or policies duly adopted hereunder; provided, however, nothing herein shall authorize the Corporation or the Board of Directors to limit ingress and egress to or from a lot. Fines may be imposed only for repeated or continuing violations of any duty imposed under the Deeds of Restrictions, these bylaws, or any rules and regulations or policies duly adopted hereunder.

To ensure consistency and transparency, the Board must document the potential amount of fines associated with each type of violation and communicate same to all Members at least thirty (30) days prior to any fine being imposed upon any Member. In addition, fines for repeated, or continuing violation should be commensurate with the cost of remedying the violation and may not exceed the amount of the annual assessment in force at the time the notice of violation was first delivered to the alleged violator. Once a violation is resolved, subsequent violations are subject to subsequent enforcement action, including fines, by the Board. The failure of the Board to enforce any provision of the Deeds of Restrictions, bylaws, or any rule or regulation or policy shall not be deemed a waiver of the right of the Board to do so thereafter.

As required by our bylaws, this is the formal notice, also posted on our website, that the HHA has established a $500 fine for violations of the following restriction from the Deeds of Restrictions:

"No trailer, truck, commercial vehicle, camper trailer, camping vehicle or boat shall be parked or kept on any lot at any time unless said vehicle is housed in a garage or basement ... "

In the interest of complete clarity, please note that personal pickup trucks, vans, and SUVs are not included in this process, unless they have a commercial logo or professional apparatus installed or displayed on the vehicle. If you have any questions about a specific vehicle, please Contact Us with your question.

Here is the process that will be followed starting November 25, 2024:

Notice of violation issued: When a violation of the restriction on trailers, trucks, commercial vehicles, camper trailers, camping vehicles, or boats is identified, the property owner will receive a written notice of the issue, with a deadline 30 days from the date of letter by which the issue must be remedied. An attempt to contact the property owner by phone will also be made, where phone numbers have been provided to the HHA by the homeowner.
Notice of fine issued: If the issue is not remedied in the 30-day notice period, the property owner will receive a written notice of the fine being assessed, with a deadline 10 days from the date of letter by which the fine must be paid.
Option to request a hearing: Under our bylaws, the property owner has 10 days from receipt of the written notice of the fine to present a written request to the Board of Directors for a hearing. These hearings take place in an executive session, which is not open to other residents.
Payment of fine: If there is no request for hearing or if the violation notice is upheld in a hearing, the property owner will have the remainder of the 10-day notice to remedy the issue.
Failure to pay the fine: Failure to pay the fine within the 10-day notice period will result in a lien on the property.
Continued violations: These will be assessed a fine of $200 per month.

It is the sincere hope of the Board that these fines will not be necessary, as all residents work together to keep our neighborhood as attractive and welcoming as possible.

Thank you for your cooperation -
The Hartland Homeowners Association Board of Directors