Board of Directors
chevron_rightHomeowners Associations Board of Directors
Gardens of Hartland Board of DirectorsThe Board has five members, each serving a two year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the GoH HOA, i.e. there are no outstanding dues or GoH HOA liens open against their property.Hartland (HHA) Board of DirectorsThe Board has five members, each serving a two year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the HHA, i.e. there are no outstanding HHA dues or liens by the HHA open against their property.Hartland Estates Board of DirectorsThe Board has five members, each serving a two year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the HHA, i.e. there are no outstanding HHA dues or liens by the HHA open against their property.Hartland Executive Homes Board of Directors
The Board has five members, each serving a two year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the HHA, i.e. there are no outstanding HHA dues or liens by the HHA open against their property.NOTES (applicable to all boards):
- If the number of candidates is equal to the number of open positions on the Board, there is no election held.
- If the number of candidates is less than the number of open positions on the Board, the Board will solicit additional members.
Deeds of Restriction
chevron_rightWhat are the rules governing fences in Hartland?
Hartland Policy on Fences (approved 12 October 2022)Fences are permitted in Hartland, provided they are approved prior to construction and provided they adhere to the documented restrictions. Fences installed without prior approval or installed in violation of the documented restrictions must be removed immediately upon written notification from the Hartland Homeowners Association.NOTE: This policy was created to document the fence restrictions that have been enforced over time by the Hartland developer and later, the HHA Board of Directors. If a fence was approved that does not meet these restrictions, approval for that specific fence is grandfathered for the life of the fence, but replacement fences must adhere to this policy.APPROVAL PROCEDURERequests to install, replace, or change the footprint of fences must be submitted in writing to the Hartland Homeowners Association Board of Directors for approval at least 30 days in advance of installation. Each request should be accompanied by the following:1. Technical specifications of the fence (style, material, finish)2. Detailed site plan showing where and how the fence will be installed3. Picture or photograph of the desired fence4. Applicable city permitsEach request will be reviewed against the documented restrictions at the next regularly scheduled board meeting. Response times will not exceed 30 days from submission of request.STATEMENT OF RESTRICTIONS
- Fences may not exceed six (6) feet in height, unless the Deed of Restrictions applicable to the lot contains specific height requirements and/or restrictions.
- Fences may not be installed next to another fence, i.e., do not install parallel fences in adjacent lots.
- Fences may not extend toward the front or street side property line beyond the front or side walls of the residence.
- Fences must be installed so that the exterior side of the fence is finished; the side of the fence with structural supports, posts, and rails must face inward to the lot yard.
- Fences must be of an approved material: brick, wood, black aluminum, or wood look composites. Other materials including, but not limited to, metals other than aluminum, plastics, and PVC are not permitted.
- Wood fences must be in a vertical, closed board style, i.e. there can be no gaps between boards. Wood shadow box fences are permitted if there are no gaps visible from an angle perpendicular to the fence. Horizontal board fences, rail fences, picket fences, and ‘horse fencing’ fences are not permitted. Lattice is permitted only as a decorative border at the top; lattice panels cannot exceed 1’ in height and must be secured between rails. The top of wood fences must be a dog ear or a solid rail and must be a straight horizontal line; scalloped edge are not permitted.
- If the natural finish of the wood is to be altered by paint, stain, or any other finishing technique, it must be approved by the HHA Board in writing prior to construction.
- Black aluminum fences must be of the following style:
- Chain link fences are not permitted in Hartland.
chevron_rightWhat is a deed restricted neighborhood?
Deeds of Restriction are generally used to ensure a level of uniformity for a neighborhood. There are actually 40+ separate DOR documents in Hartland, as the original developer was required to file a separate DOR with the city for each phase as construction began on the homes in that phase. For the most part, they contain the same deed restrictions: primary use, building materials, setbacks, nuisances, other structures on the property, vehicles, garages, landscaping, driveways, sidewalks, trees, hedges, mailboxes, clotheslines, trash, maintenance fees, animals, property maintenance, signs, utilities, gardens, satellite dishes, and HHA assessments.
chevron_rightWhere can I find the Deed of Restrictions for my property?
Deeds of Restriction (DOR) are grouped by street; streets are listed alphabetically. There are several types of DORs listed: general DOR for the group of lots, general amendments for the group of lots, and, where present, lot-specific DORs. If you do not see your address listed, please contact the Hartland Property Manager by clicking on this link.EDITOR'S NOTE: Yes, there are a LOT of these documents - 88 and counting. Back when Hartland was developed, the city required a separate DOR for each phase of development; these are what we mean by 'general DOR' documents. In addition, there are supplemental DOR documents for some areas where the general DOR did not include restrictions for pets, satellite dishes, and the like. There are also supplemental DOR documents documenting the exemptions from the community amenities that were part of a lawsuit settlement in the early 2000's. Some of these 'amenity excluded' houses have since bought into the Hartland club amenities by paying the initial assessment for the purchase of the club plus the difference in annual dues since the settlement date plus any accrued interest. These houses also list a 'exemption withdrawn' DOR to document their updated status as regards the Hartland club facilities.ABBEYWOOD PLACEAll houses
Unit 7 - DB 1553-109 ABBEYWOOD ROAD 2204 - 2224 Abbeywood Road Unit 3B - DB 1409-580 2225 - 2256 Abbeywood Road Unit 3C - DB 1409-580 2260 Abbeywood Road *Unit 3C - DB 1409-580 - Main DORUnit 3C - DB 2483-669 - Supplemental restriction 2264 Abbeywood Road 2265 Abbeywood Road Unit 6A - Section 1, 2, 3 - DB 1470-184 2268 Abbeywood Road Unit 3D - DB 1456-3 2269 Abbeywood Road 2272 Abbeywood Road Unit 3D - DB 1456-3 2273 Abbeywood Road 2276 Abbeywood Road Unit 3D - DB 1456-3 2277 Abbeywood Road 2280 Abbeywood Road Unit 3D - DB 1456-3 2281 - 2368 Abbeywood Road, except as noted below Unit 6B DB 1522-14 2284 Abbeywood Road Unit 3D - DB 1456-3 2292 Abbeywood Road Unit 3D - DB 1456-3 2372 Abbeywood Road Unit 6D - DB 1498-461 2376 Abbeywood Road 2380 Abbeywood Road 2384 Abbeywood Road 2353 Abbeywood Road 2357 Abbeywood Road 2361 Abbeywood Road 2365 Abbeywood Road 2369 Abbeywood Road 2373 Abbeywood Road 2381 Abbeywood Road 2385 Abbeywood Road 2388 Abbeywood Road Unit 5A Sec 2 - DB 1456-9 2392 Abbeywood Road Unit 5A Sec 2 - DB 1456-9 2396 Abbeywood Road Unit 5A Sec 2 - DB 1456-9 2400 Abbeywood Road Unit 5A Sec 2 - DB 1456-9 2404 Abbeywood Road Unit 5A Sec 2 - DB 1456-9 2408 Abbeywood Road Unit 5A Sec 2 - DB 1456-9 AFTON PLACE All houses, except as listed below Unit 1C - DB 1419-654 3608 Afton Place Unit 1C - DB 2427-679 (exemption for amenities) Unit 1C - DB 3374-405 (exemption removed) BOXLEA WAY All houses Unit 7A - DB 1889-498 BROADHEAD PLACE 2204 - 2225 Bonhaven Road Unit 3B - DB 1409-580 2228 - 2260 Bonhaven Road Unit 3C - DB 1409-580 2101 - 2132 Broadhead Place Unit 2A amendment - DB 1382-740 (pets, sat dishes) 2157 - 2193 Broadhead Place Unit 2B Sec 2 - DB 1362-741 Unit 2B amendment - DB 1382-744 (pets, sat dishes) 2216 - 2237 Broadhead Place Unit 2C Sec 1 - DB 1744-464 BROOKSHIRE CIRCLE 2400 - 2424 Brookshire Circle Unit 5A Sec 1 - DB 1456-9 2428 - 2489 Brookshire Circle, except as listed below Unit 5A Sec 2 - DB 1456-9 2429 Brookshire Circle Unit 5A Sec 1 - DB 2427-450 2461 Brookshire Circle Unit 5A Sec 2 - DB 2427-525 (exemption from amenities) Unit 5A Sec 2 - DB3587-20 (exemption withdrawn) CAMBERLING DRIVE All houses, except those listed below Unit 7A - DB 1889-498 2292 Camberling Drive Unit 7A - DB 2483-664 (exemption from amenities) CASCADE WAY All houses Unit 6D - DB 1498-461 CASTLE LAWN PLACE 5004-5024 Castle Lawn Place Unit 2C Sec 1 - DB 1744-464 5028-5036 Castle Lawn Place Unit 2C Sec 2 - DB XXXX-XXX CHAFFEY LANE 4801-4809 Chaffey Lane (DOR, assessment amendment) Unit 4B - DB 1434-609, Unit 4B - DB 1437-617 4813-4829 Chaffey Lane (DOR, assessment amendment) Unit 4A - DB 1434-609, Unit 4A - DB 1437-617 CHELMSBURY LANE 4800-4829 Chelmsbury Lane Unit 4C Sec 1, 2 - DB 1531-616 ELGIN PLACE All houses (DOR, assessment amendment) Unit 4B - DB 1434-609, Unit 4B - DB 1437-617 ELMSPRING WAY All houses Unit 3C - DB 1409-580 ESCONDIDA WAY All houses Unit 6F Sec 2 - DB 1642-394 FAULKIRK LANE 4819-4835 Faulkirk LaneUnit 6E Sec 1 - DB 1531-616 (to be confirmed) 4839 Faulkirk Lane (DOR, assessment amendment)Unit 4B - DB 1434-609, Unit 4B - DB 1437-617 4867-4899 Faulkirk Lane (DOR, assessment amendment) Unit 4A - DB 1434-609, Unit 4A - DB 1437-617 GLEN OAK WAY All houses, except those listed below 3616 Glen Oak Way (amenity exclusion) GOLDEN OAK DRIVE 2300 - 2320 Golden Oak Drive, except those listed below Unit 9B - DB 1700-416 2324 - 2360 Golden Oak Drive, except those listed below Unit 9C - DB 1700-416 2341 Golden Oak Drive (amenities excluded) Unit 9C - DB 2427-490 2349 Golden Oak Drive (amenities excluded, exclusion withdrawn) Unit 9c - DB 2427-535, DB 3444-359 HARKAWAY PLACE All houses Unit 6A Sec 1,2 - DB 1470-184 HARTLAND PARKSIDE COURT All houses Unit 8 Sec 2 - CHECK PLAT HARTLAND PARKSIDE DRIVE 2304, 2308, 2320, Hartland Parkside DriveUnit 8 Sec 2 - CHECK PLAT 2324, 2328, 2340, 2344 Hartland Parkside Drive Unit 8 Sec 3 - CHECK PLAT HARTLAND PARKSIDE PLACE 3600, 3604, 3605, 3609, 3613, 3617, 3621 Hartland Parkside Drive Unit 8 Sec 3 - CHECK PLAT HARTLAND PARKWAY 4814, 4818, 4822, 4826, 4830, 4834, 4838, 4842 Hartland Parkway Unit 6E Sec 1 - DB 1531-616 4882-4890 Hartland Parkway Unit 3B - DB1409-580 4898 Hartland Parkway 4931-4958 Hartland Parkway (DOR, amendment for pets, sat dishes) Unit 2B - DB 1362-741, DB 1382-744 HAWKESBURY PLACE All houses (DOR, assessment amendment) Unit 4A - DB 1434-609, Unit 4A - DB 1437-617 HEMPSTEAD DRIVE 4801, 4804 Hempstead Drive Unit 3C - DB 1409-580 4809-4837 Hempstead Drive Unit 3D - DB 1456-3 HEYWOOD PLACE All houses Unit 5C Sec 1 - DB 1542-435 HOLMHURST WAY All houses Unit 3D - DB 1456-3 ILEX PLACE All houses Unit 9c - DB 1700-416 KENESAW DRIVE 3292-3690 except 3660 Kenesaw Drive (DOR, amendment for pet, sat dishes) Unit 1A - DB 1356-666, DB 1382-742 3056, 3060 Kenesaw Drive Unit 9B - L, WHICH ONE? 3668, 3672, 3676 Kenesaw Drive Unit 8 Sec 2 -CHECK PLAT 3704, 3712, 3716, 3720 Kenesaw Drive Unit 5A Sec 1 - DB 1456-9 3724, 3728, 3732, 3740, 3744 Kenesaw Drive Unit 5A Sec 2 - DB 1456-9 3733 Kenesaw Drive Unit 7 - DB 1553-109 3737 Kenesaw Drive Unit 7 - DB 1553-109 3745 Kenesaw Drive Unit 7 - DB 1553-109 3753 Kenesaw Drive Unit 7 - DB 1553-109 3757 Kenesaw Drive (DOR, amenity exclusion) Unit 7 - DB 1553-109, DB 2436-448 3760 Kenesaw Drive Unit 6D - DB 1498-461 3761 Kenesaw Drive Unit 7 - DB 1553-109 3764 Kenesaw Drive Unit 6D - DB 1498-461 3765 Kenesaw Drive Unit 7 - DB 1553-109 3768 Kenesaw Drive Unit 6D - DB 1498-461 3775 Kenesaw Drive Unit 6D - DB 1498-461 LEAFLAND PLACE 2100-2116 Leafland Place Unit 2C Sec 1 - DB 1744-464 2121-2137 Leafland Place (DOR, amendment for pets, sat dishes) Unit 2B Sec 3 - DB 1382-741, DB 1382-744 LEAFLAND WAY 5012, 5016 Leafland Way (DOR, amendment for pets, sat dishes) 5017, 5021 Leafland Way Unit 2C Sec 1 - DB 1744-464 LYTLETON WAY All houses, except as listed below Unit 7 - DB 1553-109 3709 Lytleton Way (amenities excluded) Unit 7 - DB 2427-520 Unit 7 - DB 2436-448 MANSFIELD PLACE All houses Unit 6F Sec 2 - DB 1642-707 MARCHMONT WAY All houses (DOR, amendment for pet, sat dishes) Unit 2B - DB 1362-741, DB 1382-744 OLD HICKORY LANE 2300-2316 Old Hickory Lane; 2316 is also 5C - CHECK PLATS) Unit 5C Sec 1 - DB 1542-435 2324 Old Hickory Lane - CHECK PLATS Unit 5D Sec 1 - 1697-207 (was 1542-435, 1695-679) 2325 Old Hickory Lane Unit 5D Sec 2 - DB1581-78 2336-2361 Old Hickory Lane Unit 5E - DB 1695-679, DB 1697-207 OLD KEENE PLACE All houses Unit 3D - DB 1456-3 OLD OAK WAY All houses, except those listed below Unit 1B Sec 1 - DB 1382-734 PLEASANT GROVE ROAD 4761-4797 Pleasant Grove Road Unit 6D - DB 1498-461 4801 Pleasant Grove Road Unit 6C - DB 1552-20 4805 Pleasant Grove Road Unit 6C - DB 1552-20 4809 Pleasant Grove Road Unit 6C - DB 1552-20 4840-4884 Pleasant Grove Road -APRIL QUESTION Unit 6F Sec 1 - DB 1642-707 4868-4897 Pleasant Grove Road - APRIL QUESTION Unit 6A Sec 3 - DB `470-184 PLEASANT LAWN WAY All houses Unit 6C - DB 1552-20 POPLAR GROVE PLACE All houses Unit 6A Sec 1-2 - DB 1470-184 ROTHBURY ROAD 2100-2105 Rothbury Road Unit 4C Sec 2 - DB 1531-616 2109-2137 Rothbury Road SHADY OAK PLACE All houses Unit 5A Sec 1 - DB 1456-9 SHELTON ROAD 2100, 2101, 2104 Shelton Road Unit 4C Sec 2 - DB 1531-616 2105-2125 Shelton Road Unit 4C Sec 1 - DB 1531-616 STOCKLEA WAY All houses Unit 9B - APRIL, WHICH ONE? TIMBERWOOD LANE All houses Unit 1B Sec 2 - DB 1382-734 VINEWOOD ROAD 2204-2224 Vinewood Road Unit 6A Sec 1-2 - DB 1470-184 2225 Vinewood Road Unit 6A Sec 3 - DB 1470-184 WEMBLEY LANE 3704-3716 Wembley Lane Unit 5D Sec 1 - DB 1697-207 3720 Wembley Lane Unit 5G - DB 1695-679, DB1697-207 3721 Wembley Lane Unit 5D Sec 1 - DB 1697-207 3724-3757 Wembley LaneUnit 5G - DB 1695-679, DB1697-207 3685-3689 Wembley Lane Unit 5D Sec 2 - DB 1581-78 WEXFORD LANE All houses Unit 5D Sec 2 - DB1581-78 WICKESBURY PLACE All houses (DOR, assessment amendment) Unit 4A - DB 1434-609, DB 1437-617 WILTSHIRE PLACE All houses Unit 4B - DB 1434-609, DB 1437-617 WINDFAIR LANE All houses, except those listed below Unit 1C - DB 1419-654 WINDING WOOD LANE 3613-3641 (odd numbers) Winding Wood Lane Unit 5F - DB 1696-525 3632-3658 (even numbers) Winding Wood Lane 3645, 3649, 3653, 3657, 3661, 3665 Winding Wood Lane Unit 5D Sec 2 - DB 1581-78 3669 Winding Wood Lane Unit 5C Sec 2 - DB 1599-697 3672 Winding Wood Lane Unit 5D Sec 2 - DB 1581-78 3673 Winding Wood Lane 3676 Winding Wood LaneUnit 5D Sec 2 - DB 1581-78 3677, 3680, 3684 Winding Wood Lane 3685 Winding Wood Lane 3688 Winding Wood Lane 3689 Winding Wood Lane WINDING WOOD PLACE All houses Unit 5C Sec 1 - DB 1542-435 WOODBURN HALL ROAD 2200-2228 Woodburn Hall Road Unit 6C - DB 1552-20 2232 Woodburn Hall Road Unit 5B, Unit 6B - DB 1522-14WOODFIELD CIRCLE2300-2389, 2393 Woodfield Circle (DOR, amendment for pets, sat dish) Unit 1A - DB 1356-666, DB 1382-742 2392-2416, 2420 Woodfield Circle Unit 1B Sec 2 - DB 1382-734 2417, 2421-2484 Woodfield Circle Unit 1C - DB 1419-654 2488 Woodfield Circle WOODRUFF WAY All houses Unit 5A Sec 2 - DB 1456-9 WYNDHURST ROAD 4813-4817, 4821, 4825, 4829, 4830, 4834, 4838, 4842 Wyndhurst Road Unit 6F Sec 1 - DB 1642-7074845-4882 Wyndhurst Road - APRIL QUESTION Unit 6A Sec 1-2 - DB 1470-184 4881-4897 Wyndhurst Road, inclusive - - APRIL QUESTION Unit 6A Sec 3 - DB 1470-184
chevron_rightHow do I know if I need approval for changes to my property?
An easy rule of thumb is to contact the Hartland Property manager at 859.272.2033 or email@example.com to ask if HHA approval is required for exterior improvements to the house including, but not limited to, fences, gazebos, home additions, outdoor kitchens, patios, permanent fire pits, pools, screened in porches, or solar panels.If HHA approval is required for an exterior improvement, the Property Manager will request a complete description of the proposed improvement and site plans showing the updated structure(s). The Property Manager and HHA Board will review the proposed improvement and will respond to the homeowner with questions or an approval decision.
chevron_rightHow much are HHA dues and when are they paid?
Invoices for the upcoming year's dues are distributed in December by the Property Manager. HHA dues are paid in January for the calendar year. Residents have the option to pay in two installments; one in January and the other in April. If a resident is having financial difficulty, they should work directly with the Property Manager to set up a payment plan.HHA dues are as follows:
*** It is strongly recommended that persons considering buying a home in Hartland verify the status of the house to ensure they are able to enjoy the club facilities if they so choose.
- Hartland - $575 per house
- Executive homes - $533. There is an additional $600 HOA fee paid to the Executive HOA to cover the cost of private roads, lighting, etc.
- Estate homes - $533. There is an additional $1000 HOA fee paid to the Estates HOA to cover the cost of private roads, lighting, etc.
- Amenity excluded homes *** - $365 for a small number of houses whose owners, at the time of purchase of the Hartland Club, chose not to participate in the purchase of the pool, tennis courts, and clubhouse from the outgoing developer. As part of the legal settlement between the HHA and these homeowners, they have a different dues amount. Families in these homes are not able to enjoy the club facilities unless new owners choose to 'buy in' to the club; families in these homes at the time of the club purchase do not have an option to buy into the club.
chevron_rightWhat expenses are covered by the annual HHA dues?
The HOA dues are used to cover the following expenses:
In addition, timely payment of the annual HHA dues entitles the residents to use of the club facilities. *** Common areas include medians, street islands, and landscaped entrances to the neighborhood. Facilities include pool, tennis courts, workout room, and clubhouse.** Excluding a small number of homes where the 2002 legal settlement precludes use of the club facilities. Since that time, the HHA Board has provided a way for new owners of these homes to 'buy in' to the club by paying the original assessment (including interest) plus the difference between their annual dues and the typical dues for the intervening years.
- Property Manager salary
- Maintenance and improvements to common areas and club facilities *
- Utilities for common areas and club facilities *
- Funds for social events including, but not limited to, the following: Easter Egg Hunt,, Memorial Day potluck, Fourth of July games and refreshements, refreshements for Adult Swim nights, Santa Claus' annual visit, and other social events.
- Legal fees, as required
Homeowners may plant flowers at the base of the mailbox but should select a variety of flower that will remain compact, so that it does not interfere with delivery of the mail. Please do not plant shrubs at the base of the mailbox, as they can impede the mail carrier's access to the mailbox.Flags, seasonal decor, and the like should not be attached to the mailbox or post.
chevron_rightRepair or replacement of mailboxes
Mailboxes are the responsibility of the homeowner and must conform to the neighborhood standard. Contact the Property Manager to report a damaged mailbox. They will arrange for replacement or repair, depending on the severity of the damage. Currently, a new mailbox costs $125 plus labor to install it.
Homeowners may paint the mailboxes. We recommend the following steps:
- Use a wire brush to remove any rust from the mailbox.
- Use a paint scraper to remove any flaking or chipped paint.
- Clean the mailbox thoroughly with a water based de-greaser. Allow mailbox to dry thoroughly.
- Mask the flag (and house numbers, if applicable) with painters tape.
- Apply a spray rust sealer to any areas where rust was present. Allow to dry for two hours.
- Apply an ETCHING PRIMER .... not a bonding primer .... to entire mailbox. Etching primers are necessary to ensure the new paint will adhere to the mailbox. Bonding primers don't last on non-porous metal mailboxes and over time, the new paint will chip and flake. Allow etching primer to dry for four hours. (Note: If you can't find an etching primer, use a mixture of vinegar and water to scrub the mailbox. Then lightly sand the mailbox to rough up the surface before using a bonding primer.)
- Apply at least two coats of a matte black paint designed for application on metal. Allow paint to dry at least two hours between applications.
chevron_rightIs street parking allowed in Hartland?
Cars may be parked on Hartland streets during the day. The Deeds of Restriction generally limit overnight parking to 24 hours in each calendar year.While we understand that there will always be times when there are 'extra' vehicles at home, for holidays or gatherings, the HHA asks that all vehicles be moved to the garage or driveway for overnight parking.
chevron_rightIs overnight parking allowed at the clubhouse or pool?
Overnight parking is not permitted at the Hartland clubhouse or pool. If overnight parking is necessary, please notify the Property Manager at 859.272.2033 or firstname.lastname@example.org as soon as practical.
chevron_rightMay I park my work truck in Hartland?
Commercial vehicles are not permitted to be permanently housed in Hartland, unless they are garaged.
Pets and Stray Animals
chevron_rightAre dogs required to be leashed in the neighborhood?
Yes, all dogs in Fayette County must be leashed, behind a fence, or on the owner's property under the owner's supervision at all times. Dogs may not run at-large at any time.Fayette County has several local dog parks where dogs can run off-leash while under their person's supervision: Masterson Station Park, Jacobson Park, Coldstream Park, and Wellington Park. In addition, there are two dog pads where dogs need not be leashed: Phoenix Park and Pleasant Ridge Park. For exact locations and additional information, visit lexingtonky.gov/dog-parks.
chevron_rightAre pet owners required to clean up after their pets?
Yes, there is a Pooper Scooper ordinance in Fayette County which requires pet owners to clean up solid pet waste on public or unowned property, i.e. common areas and your neighbors' yard. Solid waste should be bagged and disposed of at your own house.Do not leave solid waste in someone else's yard, shrubbery, sidewalks, public easements, clubhouse grounds, or great Aunt Nancy's front porch. And please, do not ever throw solid dog waste ... bagged or unbagged ... into the sanitary sewer system. EWWWW!
chevron_rightWhat if my pet is lost?
Families of lost pets should visit the Lexington-Fayette Animal Care and Control (LFACC) shelter at 1600 Old Frankfort Pike as soon as possible to see if their pets were surrendered or if they were apprehended by Animal Control. Identification of lost pets must be made in person. Bring a color photo and proof of current vaccinations to claim your pet.If your lost pet is not at the shelter, you can also utilize the online lost pet listing between visits to the shelter. This listing of lost and found Fayette County animals, complete with photos, can be found under the “Lost & Found Pets” tab at lfacc.org.
chevron_rightWho do I call if there is a recurring problem with a barking dog?
First, we strongly recommend that you speak to your neighbor in person about the issue. Oddly enough, they may not be aware of the issue and if informed, will take the necessary steps to ensure the dog does not continue to disturb you.As a last resort for repeated incidents, criminal charges can be filed against the dog's owner with the Fayette County Attorney's Office. Please note that you must provide the evidence for them to prove that your neighbor violated the law which states, “It shall be unlawful for any person to keep or harbor within the urban county any animal, including, but not limited to, domestic pets, that repeatedly or frequently emits any sound, including but not limited to barking, yelping, howling, meowing, or squawking, or that otherwise creates a noise disturbance across a dwelling unit boundary, in such a manner so as to annoy or disturb a reasonable person of normal sensitivities.” To do so, you must first speak with your neighbor about the issue. If that fails to resolve the problem, you will need to record the barking and make note of the dates/times. Without audio and video of repeated disturbances, it is unlikely that a criminal conviction can be obtained.Please do not call the Hartland clubhouse to ask the Property Manager to take action. The HHA has no legal authority in this area.
chevron_rightWho do I call if there is an animal loose in the neighborhood?
Contact Lexington-Fayette Animal Care and Control (LFACC) at (859) 255-9033 to report a stray animal. Once the animal has been apprehended, LFACC will hold stray dogs for a minimum of 5 days and stray cats for a minimum of 3 days, to allow adequate time for their family to reclaim them.We do not recommend approaching a strange animal as it could bite you.
The Hartland pool facility includes a junior Olympic sized, 6 lane pool with a 10' diving well, kiddie pool, and hot tub. Comfortable lounge chairs and umbrella covered tables provide ample seating on the pool deck. The shaded grass picnic area includes a community grill and picnic tables.Below is information about membership and pool operations. Questions? Contact us.Pool hoursThe Hartland pool generally opens Memorial Day weekend and remains open through Labor Day weekend. The pool is open from 11:00 a.m. to 9:00 p.m. for the majority of the season. Once Fayette County Public Schools are back in session, weekday hours change to 4:00 p.m. to 11:00 p.m.Pool rulesClick here to view the current pool rules.MembershipAnnual HHA dues include access to the pool for all Hartland residents in good standing with the HHA, with the exception of the amenity excluded homes. Children under 13 must be accompanied by an adult resident or caregiver. Prior to visiting the pool, residents must review the pool rules and complete two online forms: (1) a written acknowledgement of the current pool rules and (2) a resident verification form.
Optional pool membershipsThese are the optional pool memberships current available:
- Caregiver pass ($75): These season passes are assigned to a specific family, providing pool privileges for one caregiver at a time. Caregivers must be accompanied by the resident for whom they provide care; caregiver passes will not be honored under any other circumstances. To purchase a caregiver pass, complete an application. Payment can be made at the clubhouse or via credit card by clicking here (link inactive until May 1, 2024).
- Extended family pass ($225): Intended for adult children of current Hartland residents, where the adult child does not reside in Hartland. These season passes are assigned to a specific person, who may enter the pool without accompaniment. To purchase an Extended Family pass, complete an application. Payment can be made at the clubhouse or via credit card by clicking here (link inactive until May 1, 2024).
Guest fees are required for anyone entering the pool facility who is not a resident of Hartland. The guest fee is good for one person for one day. Guests must sign the guest register; anyone not registering will not have in/out privileges. Guests must be accompanied by a resident at all times.
Guest fees are $5 Monday through Thursday, $10 Friday through Sunday, and $25 for July 4. The guest fees can be paid at the gate using cash or check with Hartland address. Guest fee credits can also be purchased in advance at the club office during regular business hours or online (click here). Purchase guest fee credits in $5 increments, with a maximum of $200 per transaction. There is a small processing fee for credits purchased online. Guess fees credits purchased in advance will be decremented at the gate on the day they are used.PartiesThe pool deck or picnic area can be used for parties during normal operating hours. Guests at daytime parties are required to pay the appropriate guest fee ($5 weekdays, $10 weekends, or $25 on the Fourth of July). Please click here to notify the Property Manager of pool parties scheduled during normal operating hours at least 2 weeks prior to the event. For private parties after normal operating hours, residents can rent the pool from 9:00 - 11:00 p.m. for $300 (2023 rate). Guest fees are not required for private parties. The pool rental fees includes two (2) lifeguards for the duration of the rental.
chevron_rightWho maintains the neighborhood sidewalks?
Homeowners are required to maintain the sidewalks adjacent to their property.If a sidewalk poses a significant trip hazard (ex: mismatch height greater than one inch), residents can contact Lexington Code Enforcement who will cite the owner. Cited issues must be addressed by the property owner within 2-3 months.Periodically, the Hartland Property Manager will walk the neighborhood and if there are long-standing issues with the sidewalk, they will contact the homeowner to request the homeowner have the damaged sidewalk sections repaired or replaced.
chevron_rightWhat is the Hartland Sitter Registry?
The Hartland Sitter Registry contains names and contact information for residents who have chosen this avenue to advertise child, house, or pet sitting services. Registered sitters (or their parents) must be Hartland residents.The presence of a sitter on the registry does not constitute a recommendation from the HHA; residents are strongly encouraged to review a sitter's qualifications and references prior to hiring them. The HHA assumes no responsibility for the actions of the sitters listed on the registry.To be added to the registry, residents may submit their name and information online. The web administrator will review all submissions for completeness before the sitter is added to the registry. All entries are active for one year and must be renewed at that time.The registry is provided as a service to neighborhood residents. Please do not share information on registered sitters outside Hartland. If you know of someone needing a sitter and would like to put them in touch with a sitter on the registry, provide their contact info to the sitter and allow the sitter to determine if they wish to make contact or not.Bottom line: It is up to the sitter and their family to decide if and when they choose to offer their sitting services. Do not ... under any circumstances ... pressure a sitter to provide service to friends or family.
chevron_rightWho removes snow from the neighborhood?
The majority of the roads in most of Hartland are public roads and therefore, snow removal is performed by Lexington Fayette Urban County Government (LFUCG). They prioritize the roads for snow and ice removal based on traffic volume with consideration for access to public transportation, emergency services, and schools. Currently, Abbeywood Road, Hartland Parkway, and Kenesaw Drive are prioritized for snow removal in Hartland.To see current snow updates from LFUCG, visit their website: Snow and ice updates.Roads in the Executive and Estate sections are privately owned and maintained by the homeowners associations for those areas.
Solar panels are permitted in Hartland, provided they are approved prior to installation and provided they adhere to the guidelines documented below.Requests to install solar panels must be submitted to the Hartland Homeowners Association Board of Directors for approval. Each request should be submitted to the HHA Board in writing in advance of installation, accompanied by the technical specifications of the panels, a detailed site plan showing where and how the panels will be installed, and a picture of the solar panels. Each request will be reviewed and a written response to the request will be provided after the next regularly scheduled Board meeting.
- Electrical wiring and plumbing for solar panels may not be visible; they must be concealed under the panels, within the support structure, or underground (for ground mounted panels).
- Roof mounted solar panels should be of a color consistent with the roofing material; white or very light colored panels are not permitted unless the roofing material is of the same color. Ground mounted solar panels must be a dark color to minimize glare in neighboring yards.
- Roof mounted solar panels must be installed on the main house; installation on separate structures is not permitted.
- Roof mounted solar panels visible from the street directly in front of the house should lay flat against the roof. If roof mounted solar panels are not visible from the street directly in front of the house, they can be elevated and angled as necessary to maintain an efficient orientation to the sun.
- Ground mounted panels are not permitted in the front or side yard of the house. Ground mounted solar panels in the back yard cannot be mounted higher than an approved fence, which must obscure the view of ground mounted panels from the street and neighboring yards.
- Solar panels constructed to replace shingles on the house are permitted without further restriction.
chevron_rightTips for planting trees
Tree Planting Pro Tips:
1. Freshly dug locally grown trees are encouraged whenever possible to lessen transplant shock and ensure that your tree is starting off healthy and strong.
2. New trees should be watered weekly or bi-weekly during the growing season. Products such as Gatorbags (readily found on Amazon) that ensure that proper slow drip watering of the entire rootball from top to bottom is achieved. Watering with a traditional spray nozel only waters the very top portion of the tree leaving the new tree/trees very very thirsty. Trees should be watered for a period of two growing seasons possibly three growing seasons to ensure that they full establish.
3. It is a good practice to completely remove old stumps including ground up tree stumps, roots etc and then backfill the old stump location with high quality topsoil before installing a new Street Tree in or very close to the old tree location. No soil/old stumps = no new root growth and a unhappy little tree which will make the likes of Bob Ross very sad.
4. Mulch should never be placed over the trunk or root flare of your tree. This can lead to root girdling and shorten the life of your tree. See LFUCG planting diagram and planting manual for more information.
5. Tree stakes generally are not required when planting new large shade trees. However, if required and/or recommended by your landscape professional soft ties such as Arbor Tie or equal should be utilized and removed after the first or second growing season.6. A general rule of thumb is that it is better to plant a tree to high rather than to low. The top of the rootball should be level or an inch above the adjoining turf. Planting a trees rootball below the adjoining turf surface can significantly stunt the trees growth and its overall longterm health.7. Fall is the best time of year to plant your new tree (October 1 - December 1). This allows the tree to grow some new roots and begin to establish itself before next years growing season begins. Spring planted trees generally require more babysitting during the 1st growing season than fall planted trees.
chevron_rightWho is responsible for planting and maintaining street trees?
Per local ordinance, the homeowner is responsible for planting and maintaining street trees for the easement(s) abutting their property.The Lexington Fayette Urban County Government (LFUCG) Planting Manual, available at this link, dictates the type, spacing, and minimum clearance of street trees as follows:
In Hartland, most streets are limited to medium size trees. Abbeywood Road is designated for large species, as is the area immediately inside the Kenesaw Road entrance to the neighborhood. See the LFUCG Planting Manual for the list of acceptable species.
- Trees shall be required at the standard of one (1) tree per 45 feet of street frontage for large trees, 35 feet for medium size trees, and 25 feet for small trees.
- Trees shall be trimmed to a minimum height of 7' over sidewalks and 14' over streets.
- New street trees are required to be a minimum 1¾" diameter at time of planting.
chevron_rightAcceptable street tree species
The list of acceptable street trees is documented in the LFUCG Planting Manual (click here to open document). When reviewing the list of trees is in the appendix, species must have an 'X' in the 'Street Tree' column in table.The majority of Hartland is permitted to have medium size street trees. While LFUCG provides an extensive list of acceptable trees, we recommend the following medium trees:
The only areas designated for large trees are Abbeywood Road and the area on Hartland Parkway nearest Tates Creek Road, where Pin Oaks were originally planted. While LFUCG provides an extensive list of acceptable trees, we recommend the following large trees:
- Shademaster Honeylocust - Gleditsia tricanthos inermis 'Shademaster'
- Wildfire Blackgum - Nyssa sylvatica 'Wildfire' (note: superior hybrids such as 'Wildfire' varieties should be selected with this tree type)
- Trident Maple - Acer buergerianum
- Yellowwood - Cladrastis kentukea (seek out single leader grown trees)
For the full list of LFUCG guidelines on size, species, spacing, and permit requirements, check out their street tree web page.
- Chinkapin Oak - Quercus muchlenbergii
- Autumn Gold Fruitless Ginkgo - Ginkgo biloba 'Autumn Gold'
- Exclamation London Plane Tree - Plantanus x acerifolia 'Exclamation'
- Valley Forge American Elm - Ulmus americana 'Valley Forge' (Dutch Elm Disease resistant variety)
- White Oak - Quercus alba
chevron_rightWho do I call if the streetlight outside my home is not working?
If a streetlight is not operating correctly, please notify the Property Manager at 859.272.2033 or email@example.com. They will log the issue and contact the appropriate electric company to repair it, as some lights are operated by Bluegrass RECC and others by Kentucky Utilities.
chevron_rightHow do I get a new trash or recycling container if mine is damaged?
Good question! Lexcall is a GREAT resource for many things, including trash cans, recycling bins, and yard waste. Dial 311 and they will ask you a few questions to determine if your unit can be repaired or if it needs to be replaced.
chevron_rightWhat is the schedule for city garbage collection in Hartland?
Friday is the usual collection day for LFUCG Waste Management to pick up garbage, recyclables, and yard waste in Hartland. While make-up trash collections days are usually the Wednesday prior to the normal collection, you can find schedule changes for public holidays or inclement weather on the LFUCG Waste Management site. Or sign up for text message by texting your usual collection day to 888777.Trash and recycling containers should be set at the curb no earlier than 4:00 p.m. the day before collection and no later than 5:00 a.m. the day of collection. Bulky or large items are usually collected on the same schedule but to request pickup of sofas, appliances, or tires contact LexCall at 311 or (859) 425-2255. You can also submit a service request online or using the LexCall mobile app.