Hartland Life

The Board has five members, each serving a two-year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the HHA, i.e. there are no outstanding HHA dues or liens by the HHA open against their property.

 

The Board has five members, each serving a two-year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the HHA, i.e. there are no outstanding HHA dues or liens by the HHA open against their property.

 

Hartland Executive Homes Board of Directors
The Board has five members, each serving a two-year term. To facilitate a smooth transition from year to year, approximately half the HHA Board is replaced each November in an election open to all homeowners in good standing with the HHA, i.e. there are no outstanding HHA dues or liens by the HHA open against their property.

 

 

NOTES (applicable to all boards):

1. If the number of candidates is equal to the number of open positions on the Board, there is no election held. 
2. If the number of candidates is less than the number of open positions on the Board, the Board will solicit additional members. 

 

Fences are permitted in Hartland, provided they are approved prior to construction and provided they adhere to the documented restrictions. Fences installed without prior approval or installed in violation of the documented restrictions must be removed immediately upon written notification from the Hartland Homeowners Association.

 

NOTE: This policy was created to document the fence restrictions that have been enforced over time by the Hartland developer and later, the HHA Board of Directors. If a fence was approved that does not meet these restrictions, approval for that specific fence is grandfathered for the life of the fence, but replacement fences must adhere to this policy.

 

Requests to install, replace, or change the footprint of fences must be submitted in writing to the Hartland Homeowners Association Board of Directors for approval at least 30 days in advance of installation. Each request should be accompanied by the following:

1.      Technical specifications of the fence (style, material, finish)

2.      Detailed site plan showing where and how the fence will be installed

3.      Picture or photograph of the desired fence

4.      Applicable city permits

 

Each request will be reviewed against the documented restrictions at the next regularly scheduled board meeting. Response times will not exceed 30 days from submission of request.

 

 

 

Deeds of Restriction are generally used to ensure a level of uniformity for a neighborhood. There are actually 40+ separate DOR documents in Hartland, as the original developer was required to file a separate DOR with the city for each phase as construction began on the homes in that phase. For the most part, they contain the same deed restrictions: primary use, building materials, setbacks, nuisances, other structures on the property, vehicles, garages, landscaping, driveways, sidewalks, trees, hedges, mailboxes, clotheslines, trash, maintenance fees, animals, property maintenance, signs, utilities, gardens, satellite dishes, and HHA assessments.
 

To find the Deed of Restriction (DOR) for a specific home, find the address in the list below. Entries are grouped by street; streets are listed alphabetically. If you do not see your address listed, please contact the Hartland Property Manager by clicking on this link.

 

 

 

 

 

EDITOR'S NOTE: Yes, there are a LOT of these documents - 88 and counting. Back when Hartland was developed, the city required a separate DOR for each phase of development; these are what we mean by 'general DOR' documents. In addition, there are supplemental DOR documents for some areas where the general DOR did not include restrictions for pets, satellite dishes, and the like. There are also supplemental DOR documents documenting the exemptions from the community amenities that were part of a lawsuit settlement in the early 2000's. Some of these 'amenity excluded' houses have since bought into the Hartland club amenities by paying the initial assessment for the purchase of the club plus the difference in annual dues since the settlement date plus any accrued interest. These houses also list a 'exemption withdrawn' DOR to document their updated status as regards the Hartland club facilities.

 

An easy rule of thumb is to contact the Hartland Property manager at 859.272.2033 or hartland@qx.net to ask if HHA approval is required for exterior improvements to the house including, but not limited to, fences, gazebos, home additions, outdoor kitchens, patios, permanent fire pits, pools, screened in porches, or solar panels.

 

If HHA approval is required for an exterior improvement, the Property Manager will request a complete description of the proposed improvement and site plans showing the updated structure(s). The Property Manager and HHA Board will review the proposed improvement and will respond to the homeowner with questions or an approval decision. 

Invoices for the upcoming year's dues are distributed in December by the Property Manager.  HHA dues are paid in January for the calendar year. Residents have the option to pay in two installments; please work directly with the Property Manager to set up a payment plan. 

 

HHA dues are as follows:

 

*** It is strongly recommended that persons considering buying a home in Hartland verify the status of the house to ensure they are able to enjoy the club facilities if they so choose.

The HOA dues are used to cover the following expenses:

In addition, timely payment of the annual HHA dues entitles the residents to use of the club facilities. ^**

 

 

^* Common areas include medians, street islands, and landscaped entrances to the neighborhood. Facilities include pool, tennis courts, workout room, and clubhouse.

 

^** Excluding a small number of homes where the 2002 legal settlement precludes use of the club facilities. Since that time, the HHA Board has provided a way for new owners of these homes to 'buy in' to the club by paying the original assessment (including interest) plus the difference between their annual dues and the typical dues for the intervening years.

Homeowners may plant flowers at the base of the mailbox but should select a variety of flower that will remain compact, so that it does not interfere with delivery of the mail. Please do not plant shrubs at the base of the mailbox, as they can impede the mail carrier's access to the mailbox.

 

Flags, seasonal decor, and the like should not be attached to the mailbox or post.

Mailboxes are the responsibility of the homeowner and must conform to the neighborhood standard. Contact the Property Manager to report a damaged mailbox. They will arrange for replacement or repair, depending on the severity of the damage. Currently, a new mailbox costs $125 plus labor to install it.
 

 

• Use a wire brush to remove any rust from the mailbox.
• Use a paint scraper to remove any flaking or chipped paint.
• Clean the mailbox thoroughly with a water based de-greaser. Allow mailbox to dry thoroughly.
• Mask the flag (and house numbers, if applicable) with painters tape.
• Apply a spray rust sealer to any areas where rust was present. Allow to dry for two hours.
• Apply an ETCHING PRIMER .... not a bonding primer .... to entire mailbox. Etching primers are necessary to ensure the new paint will adhere to the mailbox. Bonding primers don't last on non-porous metal mailboxes and over time, the new paint will chip and flake. Allow etching primer to dry for four hours. (Note: If you can't find an etching primer, use a mixture of vinegar and water to scrub the mailbox. Then lightly sand the mailbox to rough up the surface before using a bonding primer.)
• Apply at least two coats of a matte black paint designed for application on metal. Allow paint to dry at least two hours between applications. 

Cars may be parked on Hartland streets during the day. The Deeds of Restriction generally limit overnight parking to 24 hours in each calendar year.

 

While we understand that there will always be times when there are 'extra' vehicles at home, for holidays or gatherings, the HHA asks that all vehicles be moved to the garage or driveway for overnight parking.

Overnight parking is not permitted at the Hartland clubhouse or pool. If overnight parking is necessary, please notify the Property Manager at 859.272.2033 or hartland@qx.net as soon as practical.

Commercial vehicles are not permitted to be permanently housed in Hartland, unless they are garaged. 

Pets are limited to the standard domesticated breeds of cat, dog, bird, fish, and reptile. Anything generally classified as livestock by the USDA, i.e. domesticated animals raised in an agricultural environment for labor to produce food for consumption, is not permitted in Hartland. This includes, but is not limited to, bees, chickens, cows, goats, horses, and sheep. 

 

Per the Deeds of Restriction, pets are not allowed to run free in Hartland at any time. Fayette County has several local dog parks where dogs can run off-leash while under their person's supervision: Masterson Station Park, Jacobson Park, Coldstream Park, and Wellington Park. In addition, there are two dog pads where dogs need not be leashed: Phoenix Park and Pleasant Ridge Park. For exact locations and additional information, visit lexingtonky.gov/dog-parks.

 

 

There is a Pooper Scooper ordinance in Fayette County which requires pet owners to clean up solid pet waste on public or unowned property, i.e. common areas and your neighbors' yard. Solid waste should be bagged and disposed of at your own house.  Do not leave solid waste in someone else's yard, shrubbery, sidewalks, public easements, clubhouse grounds, or great Aunt Nancy's front porch.  And please, do not ever throw solid dog waste ... bagged or unbagged ... into the sanitary sewer system. 

 

 

We strongly recommend that you speak to your neighbor in person about any issue with their pet(s). Oddly enough, they may not be aware of the issue and if informed, will take the necessary steps to ensure a barking dog, screeching cat, or whatever does not continue to disturb you. 
 
As a last resort for repeated incidents, criminal charges can be filed against the pet's owner with the Fayette County Attorney's Office. Please note that you must provide the evidence for them to prove that your neighbor violated the law which states, “It shall be unlawful for any person to keep or harbor within the urban county any animal, including, but not limited to, domestic pets, that repeatedly or frequently emits any sound, including but not limited to barking, yelping, howling, meowing, or squawking, or that otherwise creates a noise disturbance across a dwelling unit boundary, in such a manner so as to annoy or disturb a reasonable person of normal sensitivities.”  To do so, you must first speak with your neighbor about the issue. If that fails to resolve the problem, you will need to record the barking and make note of the dates/times. Without audio and video of repeated disturbances, it is unlikely that a criminal conviction can be obtained.  Please do not call the Hartland clubhouse to ask the Property Manager to take action. The HHA has no legal authority in this area.

 

 

Families of lost pets should visit the Lexington-Fayette Animal Care and Control (LFACC) shelter at 1600 Old Frankfort Pike as soon as possible to see if their pets were surrendered or if they were apprehended by Animal Control. Identification of lost pets must be made in person. Bring a color photo and proof of current vaccinations to claim your pet. If your lost pet is not at the shelter, you can also utilize the online lost pet listing between visits to the shelter. This listing of lost and found Fayette County animals, complete with photos, can be found under Lost & Found Pets at lfacc.org. 

 

 

Contact Lexington-Fayette Animal Care and Control (LFACC) at (859) 255-9033 to report a stray animal. Once the animal has been apprehended, LFACC will hold stray dogs for a minimum of 5 days and stray cats for a minimum of 3 days, to allow adequate time for their family to reclaim them.  We do not recommend approaching a strange animal as it could bite you.

The Hartland pool facility includes a junior Olympic sized, 6 lane pool with a 10' diving well, kiddie pool, and hot tub. Comfortable lounge chairs and umbrella covered tables provide ample seating on the pool deck. The shaded grass picnic area includes a community grill and picnic tables. 

 

Below is information about membership and pool operations. Questions? Contact us. 

 

The Hartland pool generally opens Memorial Day weekend and remains open through Labor Day weekend. The pool is open from 11:00 a.m. to 9:00 p.m. for the majority of the season. Once Fayette County Public Schools are back in session, weekday hours change to 4:00 p.m. to 11:00 p.m.

 

 

Click here to view the current pool rules.

 

 

 

• Caregiver pass ($80): These season passes are assigned to a specific family, providing pool privileges for one caregiver at a time. Caregivers must be accompanied by the resident for whom they provide care; caregiver passes will not be honored under any other circumstances. 
• Extended family pass ($240): Intended for adult children of current Hartland residents, where the adult child does not reside in Hartland. These season passes are assigned to a specific person, who may enter the pool without accompaniment. 

 

Guests
Guest fees are required for anyone entering the pool facility who is not a resident of Hartland. The guest fee is good for one person for one day. Guests must sign the guest register; anyone not registering will not have in/out privileges.  Guests must be accompanied by a resident at all times. 
 
Guest fees are $5 Monday through Thursday, $10 Friday through Sunday, and $25 for July 4.  The guest fees can be paid at the gate using cash or check with Hartland address. Guest fee credits can also be purchased in advance at the club office during regular business hours or online (click here). Purchase guest fee credits in $5 increments, with a maximum of $200 per transaction. There is a small processing fee for credits purchased online. Guess fees credits purchased in advance will be decremented at the gate on the day they are used. 

 

 

 

The pool deck or picnic area can be used for parties during normal operating hours. Guests at daytime parties are required to pay the appropriate guest fee ($5 weekdays, $10 weekends, or $25 on the Fourth of July). Please click here to notify the Property Manager of pool parties scheduled during normal operating hours at least 2 weeks prior to the event.

 

 

The Hartland Pool is available for daytime pool parties. Each reservation includes: 3 hours in the pool facility, table and chairs set up under a canopy in the grassy area adjacent the pool deck, and 12 pool passes to be used for family and guests. Additional guests are subject to the standard guest fees. There is a maximum of 30 guests total for a daytime pool party. Daytime pool parties do not have exclusive use of the pool during the rental period. Party attendees are subject to all Hartland Pool Rules. 
 
Reservations are confirmed with receipt of the rental fees, which include required KY sales tax. Rental fees are refundable only if the reservation is cancelled at least 30 days prior to the event.
 
-  Weekday pool parties = $159 for 12 passes; additional guest passes are $5 
-  Weekend pool parties = $265 for 12 passes; additional guest passes for $10
 
Daytime pool parties do not have exclusive use of the pool during the rental period. Party attendees are subject to all Hartland Pool Rules. 

 

 

 

 

 

For private parties after normal operating hours, residents can rent the pool from 9:00 - 11:00 p.m. for $300 (2023 rate). Guest fees are not required for private parties. The pool rental fees includes two (2) lifeguards for the duration of the rental.

 

 

Homeowners are required to maintain the sidewalks adjacent to their property.

 

If a sidewalk poses a significant trip hazard (ex: mismatch height greater than one inch), residents can contact Lexington Code Enforcement who will cite the owner. Cited issues must be addressed by the property owner within 2-3 months.

 

Periodically, the Hartland Property Manager will walk the neighborhood and if there are long-standing issues with the sidewalk, they will contact the homeowner to request the homeowner have the damaged sidewalk sections repaired or replaced.

The Hartland Sitter Registry contains names and contact information for residents who have chosen this avenue to advertise child, house, or pet sitting services. Registered sitters (or their parents) must be Hartland residents.

 

 

 

The majority of the roads in most of Hartland are public roads and therefore, snow removal is performed by Lexington Fayette Urban County Government (LFUCG).  They prioritize the roads for snow and ice removal based on traffic volume with consideration for access to public transportation, emergency services, and schools.  Currently, Abbeywood Road, Hartland Parkway, and Kenesaw Drive are prioritized for snow removal in Hartland. 

 

To see current snow updates from LFUCG, visit their website:  Snow and ice updates.

 

Roads in the Executive and Estate sections are privately owned and maintained by the homeowners associations for those areas.

Solar panels are permitted in Hartland, provided they are approved prior to installation and provided they adhere to the guidelines documented below.  

 

Requests to install solar panels must be submitted to the Hartland Homeowners Association Board of Directors for approval. Each request should be submitted to the HHA Board in writing in advance of installation, accompanied by the technical specifications of the panels, a detailed site plan showing where and how the panels will be installed, and a picture of the solar panels. Each request will be reviewed and a written response to the request will be provided after the next regularly scheduled Board meeting. 

 

1. Electrical wiring and plumbing for solar panels may not be visible; they must be concealed under the panels, within the support structure, or underground (for ground mounted panels).
2. Roof mounted solar panels should be of a color consistent with the roofing material; white or very light colored panels are not permitted unless the roofing material is of the same color. Ground mounted solar panels must be a dark color to minimize glare in neighboring yards.
3. Roof mounted solar panels must be installed on the main house; installation on separate structures is not permitted.
4. Roof mounted solar panels visible from the street directly in front of the house should lay flat against the roof. If roof mounted solar panels are not visible from the street directly in front of the house, they can be elevated and angled as necessary to maintain an efficient orientation to the sun.
5. Ground mounted panels are not permitted in the front or side yard of the house. Ground mounted solar panels in the back yard cannot be mounted higher than an approved fence, which must obscure the view of ground mounted panels from the street and neighboring yards.  
6. Solar panels constructed to replace shingles on the house are permitted without further restriction.

 

Per local ordinance, the homeowner is responsible for planting and maintaining street trees for the easement(s) abutting their property. 

 

The Lexington Fayette Urban County Government (LFUCG) Planting Manual, available at this link, dictates the type, spacing, and minimum clearance of street trees as follows:

In Hartland, most streets are limited to medium size trees. Abbeywood Road is designated for large species, as is the area immediately inside the Kenesaw Road entrance to the neighborhood. See the LFUCG Planting Manual for the list of acceptable species.

The list of acceptable street trees is documented in the LFUCG Planting Manual (click here to open document).  When reviewing the list of trees is in the appendix, species must have an 'X' in the 'Street Tree' column in table. 

 

1. Shademaster Honeylocust - Gleditsia tricanthos inermis 'Shademaster'
2. Wildfire Blackgum - Nyssa sylvatica 'Wildfire' (note: superior hybrids such as 'Wildfire' varieties should be selected with this tree type)
3. Trident Maple - Acer buergerianum
4. Yellowwood - Cladrastis kentukea (seek out single leader grown trees)

 

The only areas designated for large trees are Abbeywood Road and the area on Hartland Parkway nearest Tates Creek Road, where Pin Oaks were originally planted. While LFUCG provides an extensive list of acceptable trees, we recommend the following large trees:

1. Chinkapin Oak - Quercus muchlenbergii
2. Autumn Gold Fruitless Ginkgo - Ginkgo biloba 'Autumn Gold'
3. Exclamation London Plane Tree - Plantanus x acerifolia 'Exclamation' 
4. Valley Forge American Elm - Ulmus americana 'Valley Forge' (Dutch Elm Disease resistant variety)
5. White Oak - Quercus alba

 

 

For the full list of LFUCG guidelines on size, species, spacing, and permit requirements, check out their street tree web page.

If a streetlight is not operating correctly, please notify the Property Manager at 859.272.2033 or hartland@qx.net. They will log the issue and contact the appropriate electric company to repair it, as some lights are operated by Bluegrass RECC and others by Kentucky Utilities.

Good question! Lexcall is a GREAT resource for many things, including trash cans, recycling bins, and yard waste. Dial 311 and they will ask you a few questions to determine if your unit can be repaired or if it needs to be replaced.

Friday is the usual collection day for LFUCG Waste Management to pick up garbage, recyclables, and yard waste in Hartland. While make-up trash collections days are usually the Wednesday prior to the normal collection, you can find schedule changes for public holidays or inclement weather on the LFUCG Waste Management site.  Or sign up for text message by texting your usual collection day to 888777.

 

Trash and recycling containers should be set at the curb no earlier than 4:00 p.m. the day before collection and no later than 5:00 a.m. the day of collection. Bulky or large items are usually collected on the same schedule but to request pickup of sofas, appliances, or tires contact LexCall at 311 or (859) 425-2255. You can also submit a service request online or using the LexCall mobile app.

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