2024 Pool News

Please find below the highlights of your 2024 Hartland pool membership. Click on each section heading to view the information.
Also, we've made a few changes for 2024:
Pool rules have been updated.
All families must complete the written acknowledgement of the rules and the waiver before being allowed in the pool facility. 
Forms for passes, pool rules, and family information must be completed electronically. 
We found out the hard way last year that forms don't survive wet conditions well. So, if you're interested in a caregiver or extended family pass or need to update information about your family members, please use the online form. If you are having difficulty completing an online form, the Hartland Property Manager can assist you during normal office hours (10-2 weekdays). We will also have an extra iPad at the pool for you to use.
Venmo is now accepted for guest fees. 
We've had a request to accept Venmo transfers, so we're going to give it a trial run in 2024. There is one caveat because it's not always possible to connect a Venmo ID with a specific Hartland resident: Each transaction needs a comment that includes the Hartland address initiating the transfer and the purpose of the transfer. If there is a Venmo transfer without a comments tying the money to a Hartland property or the purpose, we'll assume it's a donation (and thank you very much).

Pool Membership

The pool is open to Hartland residents in good standing with the Hartland Homeowners Association (HHA), their children whose legal address is in Hartland, their grandchildren up to age 16, and holders of special passes sponsored by the resident. 
To be in good standing, annual dues must be paid in full by May 20, 2024 and there cannot be any outstanding liens on the homeowner's property filed by the HHA. Persons entering the pool may be asked to provide proof of Hartland residency in the form of a KY driver's license or ID.
Children under the age of 13 must be accompanied by a supervising adult age 17 or older. A supervising adult can be a parent, grandparent, or older sibling that is a Hartland resident, or a caregiver with a current Hartland caregiver pass.
Grandchildren ages 16 and under are included in the Hartland pool membership of the property owners but grandchildren MUST be accompanied by their sponsoring grandparent at all times. The only exceptions to this rule are children where one of their parents has an Extended Family Membership for the season. In those cases, the Extended Family Membership holder may bring their children to the pool and supervise them. 

Pool Access

We use a software product called Poolpass to manage pool access. Poolpass receives information on residents from our website directory, hence our request to ensure the website is up to date with your family members. 
Poolpass supports an electronic pass (e-pass) on your phone or, if you don't mind a small fee, a credit-card sized
pass to carry in your pocket. The gate attendant will use a scanner to check you in at the gate ... no need to remember a pool membership number. The e-passes will be distributed shortly before the pool opens to all email addresses on file for the family. 

Pool Rules

Property owners must provide a written acknowledgement of the pool rules and a written waiver prior to being given access to the pool. Click here to complete the required form by May 20, 2024.

Below is the complete list of pool rules (which are also listed in the required form). 
  1. The lifeguards and pool manager on duty have the authority to enforce all rules. They will consider all relevant environmental factors (crowd size, crowd conduct, weather, pool visibility, etc.) and have the authority to request unsafe or discourteous activities be stopped. They have the authority to remove residents, pass holders, and guests who fail to comply with their requests or the rules. 
  2. No one is allowed to willfully threaten, harass, or engage in a course of conduct against anyone that would cause harm or serious emotional distress, or the reasonable apprehension thereof, or create a hostile environment in the pool area.       
  3. No conduct that poses a safety risk to anyone in the pool area, or any immoral, improper, unlawful, threatening, harassing, or offensive behavior or any behavior which becomes an annoyance or a nuisance to anyone in the pool area is allowed.
  4. Refusal to comply with requests from the lifeguards or pool manager, or repeated violations of the rules will be referred to the Hartland Homeowners Association (HHA) Property Manager and, if necessary, the HHA Board, and may result in a member, passholder, or guest forfeiting access to the pool for the remainder of the year.
  1. Everyone must observe posted hours and posted rules.
  2. Everyone must check in at the front desk. 
  3. Children 13 and under must be accompanied by an adult 17 years of age or older. ID may be requested of the supervising adult to confirm they meet the age requirements.
  4. Anyone using a guest pass must be accompanied by the sponsoring resident. Guest fees must be paid prior to guests entering the pool.
  5. Anyone using a caregiver pass must be accompanied by their charge(s). 
  6. Anyone with contagious illnesses, open sores, or fever are not permitted at the pool.
  7. Anyone jumping the pool fence will be barred from the pool for the rest of the season.
  8. Animals are not permitted on the pool deck or in the pool, except during special events where permission for animals is explicitly granted. 
  1. Profanity is not permitted at the pool.
  2. Rough or boisterous play, wrestling, fighting, running, spitting, spouting water, and displays of public affection rated higher than ‘G’ (general audiences) are not permitted at the pool.
  3. Children who are not potty-trained and incontinent adults are required to wear swim diapers i.e., diapers designed specifically for pools, at all times.
  4. During adult swim periods, which are usually the last 10 minutes of each hour, use of the pool is limited to adults 18 years of age and older and their children 6 years of age or less that remain within one arm’s length of their supervising adult.
  5. People under the influence of alcohol, drugs, or medication that may cause drowsiness may not enter the pool or hot tub. Anyone displaying significantly altered behavior typical of excessive alcohol, drugs, or medication will be asked to leave the pool.
  1. Smoking, vaping, chewing tobacco, and gum are not permitted at the pool.
  2. Breakable items (glass, ceramics, etc.) are not permitted at the pool.
  3. Food and beverages may be consumed on the pool deck, never in the pool. 
  4. All trash must be disposed of in the designated container by the person generating the trash. 
  1. Inflatables are not permitted at the pool, except for Coast Guard approved life vests, life jackets, inflatable arm bands, ‘pool noodles’, and similar items designed specifically for the safety of those with poor or no swimming skills. .
  2. Soft balls and small pool toys are allowed in the pool and on the pool deck. Lifeguards have the authority to clear the pool of any or all toys. When not in active use, balls and other toys must be removed from the pool. 
  3.  Objects (toys, food, glasses, etc.) may not be thrown across or above swimmers or sunbathers, nor may ANY object be thrown at a lifeguard or pool manager.
  4. Bicycles, tricycles, battery operated personal transportation devices, and similar wheeled devices must be parked at the bike rack outside the gate; they are not permitted on the pool deck or in the pool.
  1. The dedicated lap lane(s) are intended for lap swimming.
  2. Play and swim lessons are not permitted in the lap lane(s) when in use by lap swimmers. 
  3. If a lap swimmer indicates they wish to begin lap swimming, residents and guests not swimming laps should immediately vacate the designated lap lane(s).
  4. The diving boards are to be used only for diving; anyone hanging on the boards or using them for other than their intended purpose may be asked to leave the pool. 
  5. Divers may take one bounce on the board prior to their dive.
  6. Divers are the only people allowed in the pool areas between the boards and the ladders. After completing a dive, divers should swim directly to their designated ladder to exit the diving well.
  1. Prior to 6:00 p.m., anyone in the hot tub under the age of 17 must be closely supervised by an adult.  After 6:00 p.m. hot tub users must be 18 years of age or older. 
  2. The baby pool is reserved for children 6 years of age or younger, who must be closely supervised by an adult present in the fenced baby pool area.

Pool Hours

The pool will be open May 25, 2024 through September 2, 2024. 
The operating hours when Fayette County Public Schools (FCPS) are out of session: 
  • Weekdays from 11:00 a.m. to 9:00 p.m. 
  • Weekends from 11:00 a.m. to 9:00 p.m.
  • Closed June 5, June 19, and June 26 for home swim meets
The operating hours when FCPS are in session (including May 28, 29):
  • Weekdays from 4:00 pa.m. to 9:00 p.m.
  • Weekends from 11:00 a.m. to 9:00 p.m.

Guest Fees

Family and friends of Hartland residents are welcome at the pool with the payment of a guest fee; rates are listed below. Payment may be made in person at the pool by check, cash, or Venmo transfer to @HartlandHOA.
  • Monday through Thursday - $5 per person 
  • Friday through Sunday - $10 per person
  • Fourth of July - $25 per person
Guests must be accompanied by the sponsoring resident at all times.  
Guests are required to register before entering the pool area. Without registration, guests will be charged guest fees each time they attempt to enter the pool area on the same day.  
Finally, to reduce wait times at the gate, guests may be provided a wristband or a hand stamp on busy days. This will allow them to re-enter the pool area simply by showing their wristband or stamp to the pool gate attendant.

Single Year Pool Passes (Caregiver, Extended Family, Gardens of Hartland)

Below are the special passes available to residents. Each pass is good for one pool season.
Payment can be made at the clubhouse during office hours (10-2 weekdays) or after hours using the mail drop slot at the back of the building. Online payments can be made by clicking the link provided. Please allow up to 2 business days for the pass to be activated. 
Caregiver Pass ($75) 
Description: This pass is assigned to a specific family for a single pool season. The pass provides pool privileges for one caregiver at a time; multiple caregivers may use them over the course of the pool season (one at a time). Caregivers must be accompanied by the resident for whom they provide care at all times.
Payment: Online payments can be made by clicking here.  
Extended family pass ($225)
Description: This pass is intended for adult children of current Hartland residents where the adult child does not reside in Hartland. These passes are assigned to a specific person for a single pool season. Pass holders may enter the pool without accompaniment, may act as the supervising adult to their own children, and may purchase guest passes.
Payment: Online payments can be made by clicking here.  
Gardens of Hartland season pass (price varies): 
Description: These passes are assigned to a person ($225), spouses/partners ($425), senior citizen spouses ($325), or family ($525), depending on the type of pass purchased. Passes are assigned to specific people, for a single pool season.
Payment: Online payments can be made by clicking here.  

Pool Rental

The Hartland Pool Facility is available for rent. The rental period is from 9:00 - 11:00 p.m. and includes the required lifeguard staff.
The rental fee is based on the number of people in your party and includes the mandatory KY sales tax. 
  • 0-60 people:  $318
  • 61-80 people: $424
  • 81-100 people: $530
To rent the pool, click here. Please note that pool reservations cannot be confirmed until the security deposit, equal to the rental fee, is received by the Hartland Property Manager. 

Swim Team

For information on the Hartland Swim and Dive team, including registration, practice times, and meet schedules, please visit HSDT.org.
Questions? Contact us.